In a group or individually, select a small business operation to set up as the subject of your project.
Here are some ideas for what your project could be:
Organizing an end of year party for Lonsdale students and staff
You are responsible for organizing an end of year party for all Lonsdale students (up to 300).
This party will be held on level 1 on December 1st
You will need to organize invitations,furniture, food, drinks, decorations, music etc.
You will also be required to organize some kind of entertainment to make the night fun and enjoyable for all
It would also be a good idea to organize some kind of theme for the event
In addition, you will need to organize a raffle and a prize give a ways
Lonsdale has a budget of$6000 for this event
Small Kitchen Renovation
You and your business partner own a kitchen renovation company. You have been contracted by a client to renovate their kitchen, it is very old and needs to be gutted and refitted.
Your client has a budget of $30,000 including appliances.
You will need to provide alternate cooking facilities for the client whilst the renovation in underway.
Other Project ideas:
Organising an event of some kind: E.g. a conference
Moving location or expanding to a new location
Implementing a new I.T system to automate a process
Creating a new company website
Adding a new product or service line
Creating a new workforce plan for HR Hiring/Recruitment
Organising a marketing or advertising campaign
For all of the above Case Studies consider yourself the Project Manager if done individually.
Project terms of reference
Organising a marketing or advertising campaign
To come up with effective and efficient marketing and advertisement strategies so as to improve businesses and maximize profits through increased selling. I also wanted to promote different marketing and advertisement skills.
Most people have very good businesses ideas. There are several businesses that are being established on a daily basis but instead of making profits the businesses are making solid to an extend they cannot thrive well thus ending up collapsing. The critical reasons as to why such problems is the lack of skills to for market and advertisement of the goods and the services they prove to the customers. This is what triggered and gave me an incentive to come up with this project to help combat such issues,
Darkest Hour Retail Company
Darkest hour Retail Company.
Overall project budge
5000 US dollars
Overall project time-frame
Inclusions and deliverables(What is included in your project? What are the final deliverables of your project?)
Exclusions(What isnt included in your project?)
Limitations(What are some limitations for your project?)
Stakeholder Analysis (list the stakeholders involved in your project and their interest/power level)
Stakeholder Interest level (high, medium or low) Power Level (high, medium or low)
manager High High
Secretary High High
treasure High High
Auditor medium high
Secretary High High
Team member High Low
Team member High Low
Organizing secretary High High
Relevant authorities (List the relevant legal authorities. E.g. City council, permits requirements etc.)
Member Responsibilities Key skills required
EXAMPLE ONLY. Accountant - Monitor payments from the government
- Manage payments to the subcontractors
- Deal with any financial issue occur - Several years experience
- High attention to detail
- High availability
Responsibilities and reporting requirements. (List all the members of your project team. These are the team members who will be working on the project.)
Allocated Resources (list the resources required for your project. This includes financial, the cost of the overall project, equipment and other physical resources. What resources do you already have available?)
What are the key milestones for your project? (Hint: look at your project scope inclusions)
Item Milestone date Responsibility
Project kick-off 3 feb 2015 planning
Project requirement 20 feb 2015 Assembling resouces
customization 10 may 2015 parameters 10 System integration application
Readiness testing Work-Breakdown Structure - Break down your items into smaller sub-tasks using the table below.
Level 1 Level 2 Level 3
planning Discussion on project type Requesting permission from authoritis
Acquiring of resources Sourcing funds Work schedual
Appointment of member Testing skills of employees interview
researching Work item 1.1.2
Work item 1.1.3
Sub-task 1.2 Work item 1.2.1
Work item 1.2.2
Work item 1.2.3
Task 2 Sub-task 2.1 Work item 2.1.1
Work item 2.1.2
Work item 2.1.3
Sub-task 2.2 Work item 2.2.1
Work item 2.2.2
Develop a timeline for your project. This should include all the project tasks. It is recommended that you use a GANTT chart to do this. You may use the template below or use http://smartsheet.com or MS Excel to make your GANTT chart.
Activity/Task 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Feasibility test initiation planning organizing control evaluation organization scoping implementation closing Project Management Tools
Select 4 possible project management tools and discuss the benefits and drawbacks of each in relation to your project.
No. Project management tools Advantages Disadvantages
1. Gantt Charts. Simple to construct. Difficult to interpret
2. 3. 4. Risk management plan
Risk Probability Consequences Treatment
1. Laws and Regulation changes Very Unlikely Minor Monitor and update regularly.
2. Poor weather condition likely monitoring
3. Diseases likely treatments
4. Government policies high Adhering
5. Language barrier high translating
6. Failure of tools and equipment high replacement
Create a budget for your project. Include: Staff, Supplies, and equipment and contractor costs for each activity in your Timeline.
id ACTIVITY Budget
1 Hire a recruiter,
SUBTOTAL: 2 Fare
SUBTOTAL: 3 airtime
SUBTOTAL: 4 laptop
SUBTOTAL: 5 Room booking $100
SUBTOTAL: GRAND TOTAL: $5000
Consultation and authorisation
How will you consult with your project employees and ensure that their views are part of the planning process?
What sorts of support systems are needed for project team members to ensure they have what they need to provide quality outcomes on time?
List the sorts of things that need to be recorded in a project and explain why this sort of record keeping is important to the project management.
Managing Project Finances
What sort of planning needs to be in place for managing the finances of a project include handling how and when payments will be made to suppliers and others.
Project Reports and monitoring
Why are project reports important and what sort of information should be included?
Design a pro forma (project template) document for the project that could be provided to stakeholders as a status report.
Project CompletionA Project Completion Report is normally distributed to all stakeholders as a means of encapsulating everything that has occurred during the project and describing anything that could be done better. This template is a useful format for a small to medium project
Project Completion Report
Agreed changes to project objective
Deliverable/ milestone (from Project Plan) Budgeted cost Final cost Scheduled date Final completion date
Issues & risk summary: Summarise here the issues/risks that arose during the life cycle of the project and what action was taken to resolve them.
Lessons learned: For each project milestone or phase, identify what worked, what didnt work and ways to improve the process the next time
Milestone/phase What worked What didnt work Ways to improve
Recommended improvements: Outline how you will apply the key lessons learned to future projects.
Version: 1 Project Client:
Date: Project Manager:
File Name: completion.docPage x of y
Appendix 1 Group Work Allocation (List all group members and provide dot points of who did what.)
Appendix 2 Research and Project Materials
Provide screenshots of all project research. These will relate to your project deliverables/inclusions. E.g. Catering company info, entertainment, decorations etc.
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