As businesses grow bigger and expand to new territories fuelled by globalization, the need for collaboration and sharing between different members of an organization located in different places around the world becomes necessary. In response to these needs, various platforms have been developed. Google Apps for Work, commonly referred to as G Suite, is one of them. It is a cloud-based productivity suite that allows different people to access information on-the-go using any device. The main aim of the platform is to provide seamless collaboration between team members. The platform consists of various integrated and connected apps such as Docs, Gmail, and Calendar. Other than making work easier, these apps connect people within an organization regardless of their location. Moreover, the platform is not a reserve for the giant companies but is also applicable and valuable for small and medium organizations primarily due to its affordability and flexibility. Due to its usefulness, more and more businesses around the world are adopting Google Apps for Work. For instance, its usage rose by 25% between 2017 and 2019 (Stanfield IT, 2019). This report seeks to identify the main features of the platform as well as discuss its competitors.
Features of the Google Apps for Work
The platform consists of various features/apps that simplify the management of emails, calendars, contacts, and documents. Owing to their collaborative tools, different people can work on the same document at the same time. This section will identify some of the platform's key features.
This is a professional email domain offered by the platform. It also enables an organization to create group mailing lists and hence enhances collaboration. One can move, label, snooze, label, and even archive emails. An inbuilt artificial intelligence tool helps give smart content suggestions.
Google Docs, Sheets & Slides
This feature enables sharing and live collaboration on documents and spreadsheets. The documents can be edited simultaneously hence enhancing collaboration and minimizing the risk of conflicting versions. Other team members can also be tagged in comments to give their input or approval.
This feature offers instant access to all the files, anytime, anywhere, and on any device. Unlimited cloud storage is also provided when more than five users are involved. The security of the information is also guaranteed (Google Cloud, 2019).
By synching across all the devices, this feature plans schedules for individuals and teams. Resultantly, deadlines are met, and all meetings attended.
This feature enhances collaboration. It allows members of a team to screen share as well as work on various documents live. It can also be used for text messaging, group conferencing, among other activities.
Various other platforms closely compete with Google Apps for Work. They include Office 365 and Dropbox. Office 365 has features such as PowerPoint, Word, and Excel. Other smaller apps are also included in the package. It can be used by as many as five desktop systems and several other mobile devices. Dropbox is also a popular cloud computing software that allows synching of files in different platforms hence improving sharing and collaboration among team members.
I would recommend Office 365 for the company. While Google Apps for Work and Office 365 closely compare in terms of price and features, Office 365 is a better option for the company, especially at the entry-level. With more than 200 employees, more massive file storage is need. At the entry-level plans, Office 365 offers 1TB of storage, while Google Apps for Work provides 30GB (Singleton, 2019). Therefore, Office 365 is more suited for the company. Office 365's Word can do more things than Google Docs. Office 365 is also superior in spreadsheet tools (Computerworld, 2019). On the other hand, the pricing of Dropbox is highly inflexible, and its file storage is among the least generous of all the platforms (Gildred, 2018). For these reasons, Office 365 is recommended.
The need for sharing and collaboration among team members has drastically grown in recent years. Various platforms have been developed to respond to this need. Google Apps for Work is one of the most popular platforms. It has multiple features such as Google Docs, Gmail, Hangout, among others. Other platforms in the market include Dropbox and Office 265. While all the platforms closely compare in terms of their features and prices, Office 365 is the best option due to the large file storage offered for the entry-plans.
Computerworld. (2019, July 12). G Suite vs Office 365 - What's the best productivity suite for business? Retrieved from Computerworld: https://www.computerworld.com/article/3427399/g-suite-vs-office-365---what-s-the-best-productivity-suite-for-business-.html
Gildred, J. (2018, August 7). Best of The Big Three: Dropbox vs Google Drive vs Onedrive. Retrieved from Cloudwards: https://www.cloudwards.net/dropbox-vs-google-drive-vs-onedrive/
Google Cloud. (2019). G Suite security and trust. Retrieved from Google Cloud: https://gsuite.google.com/security/?secure-by-design_activeEl=data-centers
Singleton, C. (2019, October 4). OFFICE 365 VS G SUITE (2019) - WHICH IS BEST FOR YOUR BUSINESS? Retrieved from Style Factory: https://www.stylefactoryproductions.com/blog/office-365-vs-google-apps
Stanfield IT. (2019). Google Apps for Work. Retrieved from Stanfield IT: https://www.stanfieldit.com/google-apps-for-work/
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